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Home / Can Bso Upload W2 File to Idr

Can Bso Upload W2 File to Idr

How exercise I create an electronic West-2 file?

Create Electronic Due west-2s

Save West-2s to an electronic file. A Westward-2 Form is the class that an employer sends to the employee and the IRS at the end of the yr. The West-2 Form reports the employee'southward annual wages and taxes withheld from the employee's paycheck. Use Create Electronic W-2 File to save the W-two Forms in an electronic file, as well known every bit magnetic media.

This routine will create ii electronic Westward-2 files:

  • State Electronic W-2 File: [filename].[UT].txt where [UT] is the 2-alphabetic character code for the state name.

  • Federal Electronic Westward-ii File: [filename].txt

Depending on your state's Due west-2 requirements, you can submit electronic files for land, federal, or both state and federal.

What'southward new?

  • 2022.02. Updated the Land box with U.S. states, U.S. territories, and Canadian Provinces.

  • 2018.xi. (1) Changes to the IRS filing requirement for W-ii and 1099 forms. If Due west-2 forms plus 1099 forms is greater than 250, your organization needs to file W-2s, 1099s, and ACA electronically. (2) Added new Box 12 Code GG money field, Income from Qualified Equity Grants Under Section 83(i), has been added to the RO (Employee Optional) Tape in positions 122-132 and RU (Full Optional) Record in positions 160 -174. (three) Added Box 12 Code HH money field, Aggregate Deferrals Nether Section 83(i) Elections as of the Close of the Calendar Year, has been added to the RO (Employee Optional) Record in positions 133 - 143 and RU (Full Optional) Tape in positions 175 - 189.

Boosted information

  • IRS Online Error Reference Material page

  • A BSO User ID and password is required by the SSA to ship an electronic file. To register, get to https://world wide web.ssa.gov/bso/services.htm

  • Any income revenue enhancement withheld by a tertiary party needs to be loaded in the Organization table.

  • The Social Security Administration has free software available to test the magnetic media W-two file. Go to www.socialsecurity.gov/employer/accuwage

States with Electronic Westward-ii File Formats

These states have an electronic W-two file format in Connect. To request an electronic W-2 file format for your state, contact customer service at (800) 243-8275.

  • Alabama

  • Arizona

  • Arkansas

  • Colorado

  • Georgia

  • Idaho

  • Illinois

  • Indiana

  • Iowa

  • Kansas

  • Louisiana

  • Massachusetts

  • Michigan

  • Minnesota

  • Missouri

  • Nebraska

  • New Mexico

  • Due north Carolina

  • Ohio (updated on 31Jan2018) (2018.08 or later include an updated format)

  • Oklahoma

  • Oregon

  • Pennsylvania

  • Utah

  • Wisconsin

These states do non submit W-ii information:

  • Alaska

  • California

  • Nevada

  • South Dakota

  • Tennessee

  • Texas

  • Washington

  • Wyoming

Updated 23Mar2018

Creating an electronic W-2 file

1. Open Connect Payroll > Government Reporting > Create Electronic W-2 File.

Income tax withheld by a 3rd party... If income taxation is withheld by a third party, you will need to save the third party income taxation on the Electronic Filing settings in Regime Reporting Organization. Meet the help topic titled How exercise I enter income tax withheld past a tertiary party for electronic W-2s? (Government Reporting)

2. Use the Revenue enhancement Year menu to select the tax year to include in the electronic file.

Tax Year in Create Electronic West-two File

3. Use the File Path box to enter the drive and directory.

This is the location where the electronic file will be created and saved.

File Path in Create Electronic W-2 File

four. Use the File Proper noun box to enter the file proper name of the electronic Due west-2 file.

This name volition be assigned to the electronic file.

Important! Follow the naming guidelines outlined by the state entity that will receive the electronic W-2 file for submitting an electronic Westward-2 file.

File Name in Create Electronic W-2 File

5. Click to select the field titled Authorized BSO User ID.

Employers must annals with the Social Security Administration to become a BSO (Business Services Online) User ID and countersign. To register, go to https://www.ssa.gov/bso/services.htm

BSO User ID in Create Electronic W-two File

Annotation: The SSA volition not conciliate BSO User ID after 365 days of not-utilise. Passwords will expire later 90 days.

six. Do not select the Resubmission checkbox.

seven. Use the Transmission Type carte to select Original.

This flags the electronic file as the initial electronic file.

Manual Type is Original

8. Employ the Include menu to select No Report or Report.

Using No Report to create the electronic file. While using Study will create the electronic file AND print a report of the contents of the electronic file.

Print is No Report

ix. Click GO (CTRL+G).

Connect saves the original electronic W-2 file to the selected destination.

2019Nov27

Using AccuWage to check W-two Forms for definiteness

You lot can employ the AccuWage application to test the electronic W-2 file. AccuWage is a costless awarding from ssa.gov that you tin can use to check Westward-2s before you upload them.

Practise this...

1. Download the AccuWage application from the ssa.gov/employer/accuwageint website.

2. Follow the instructions on the AccuWage application to examination your electronic W-2 file.

Did AccuWage load your electronic W-2 file?

  • Yes, my electronic Westward-2 file loaded. Wonderful! You're electronic W-2 file is ready to submit to the IRS.

  • No, my electronic Due west-2 file did not load. Contact customer support at 801.246.8275 or log into Caselle Incident Management Arrangement (www.caselle.com/customer-login).

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Source: https://www.caselle.com/help/cx_help_files/pr0/Government_Reporting/W-2s/Create_electronic_W-2_file/How_do_I_create_an_electronic_W-2_file_.htm